Artists and artwork

Yes. Choose Artist or Both when you create an account, or change Account type under Accounts. Artist mode adds the Art Studio: an artwork archive connected to your Podspun website, plus collections, viewing rooms, contacts, sales, invoices, income, locations, exhibitions, a schedule, and reports. It keeps every creator feature, including social imports, newsletters, contacts, payments, the store, analytics, and the website builder.

Open the Art Studio’s Pieces section and add each artwork once. The record holds the catalog details, images, availability, price, location, condition, valuation, provenance, exhibition and publication history, acquisition, sale, consignment, loan, rights, and private notes. Drafts stay private. Published records build the website's Works page, series pages, Available Works page, and individual artwork pages automatically.

No. Current Location and Private Notes are inventory fields for you and your team. Public pages only use the artwork's title, year, medium, dimensions, description, series, images, availability, and the price setting you chose.

Yes. Open the Art Studio’s Import section. Upload a CSV, a ZIP containing a CSV and its images, or an image-only ZIP; a CSV exported from Artwork Archive is recognized too. Podspun proposes records first so you can review and edit them before saving. It matches existing works by inventory number, or by title and year when there is no inventory number. New records stay draft unless you explicitly publish them.

That covers the artworks themselves. Your collectors, sales, income, locations and exhibitions are separate exports in Artwork Archive and come across through Import your records, on the same screen.

Yes. Artwork Archive keeps a separate export for each part of your studio, so your pieces are only one of six files. Open the Art Studio’s Import section and choose Import your records, then hand over the export files together or the ZIP they came in.

It brings across your collectors with their company, phone and postal address, your sales with the date, price, commission and fees and who bought the work, your income and expenses, the galleries, museums and storage your work sits in, and your exhibitions. Each sale stays attached to the piece it was for and the person who bought it. Nothing is saved until you approve the summary.

Import your pieces first, on the CSV or ZIP option above it. Anything that names a piece you have not imported yet is reported rather than saved wrong, and attaches itself when you run the import again.

Every section of Artwork Archive has its own Export to CSV: Contacts, Sales, Income, Locations and Exhibitions each carry a button on their own page, and your pieces come from Pieces, then Bulk Actions, then Export to CSV.

Artwork Archive does not hand you the file straight away. It builds each one and puts it under Reports/Docs, in Reports, named for the section it came from. Download them there, then upload them to Podspun together.

You do need to be signed in to your own Artwork Archive account to export, which is the point: the export carries the private records that your public profile page never shows.

In the Art Studio’s Viewing Rooms section, choose any published or draft artworks. Add an introduction and a note for each work, decide whether to show price and availability, and optionally set an expiration date. Activating the room creates a signed private link. Replacing the link invalidates the old one immediately. Viewing rooms are kept out of search engines.

Yes. Open an artwork record and choose Certificate PDF to download a certificate with the work's image, catalog details, certificate number, issue date, and signature line. A viewing room downloads as a presentation PDF, an invoice as an invoice PDF, and the Reports section builds inventory, available works, and consignment PDFs.

Yes. Open the Art Studio’s Reports section and download the Archive Spreadsheet. The export includes the catalog, public, archive, provenance, exhibition, publication, and image fields in a spreadsheet-ready file. Reports also builds an inventory PDF, an available works PDF, and a consignment report.

Yes. Open a work in Pieces, turn on Sell online, add its price and quantity, and choose whether it appears on the Works page, in the Store, or both. Podspun creates and keeps the store listing in sync with the artwork record. The artwork page can show Buy now or Add to cart, using your existing Stripe connection and shopping cart.

Store Listings shows every artwork currently offered online. When a work sells, Podspun updates its availability and quantity, records the buyer as an Art Studio contact, and adds the sale to Sales and Income.

Yes, two ways. The most complete is Artwork Archive's own CSV export, which carries private fields a public page never shows: in Artwork Archive, open Pieces, choose Bulk Actions, then Export to CSV. The file appears under Reports/Docs, in Reports, as “Piece Export (CSV)”; download it there, then upload it in the Art Studio’s Import section, where its column names are recognized. The second way: paste the address of a public Artwork Archive profile and Podspun reads its pieces, details, and images for you to review before anything saves. A password-protected profile cannot be read that way.

A collection groups works: a series, a year, or an art fair, and one work can be in several. Manage them in Collections and check works into them from the Pieces editor. A collection shown on the site becomes its works’ public series label and series page, and its description appears on that page. A collection kept off the site is a private grouping.

Open Sales and choose Record a sale, or use the Record Sale link on the work in Pieces. Choose the work, the buyer, the price, and any fees or commission. Recording it marks the work sold, fills its sale summary, writes the change into its history, and the revenue appears in Income. Donations and gifts record the same way.

Yes. Open Invoices and build the invoice from archive works or free lines like framing and shipping. Each invoice gets the next number in your sequence, a tax percentage if you charge one, a due date, and a PDF you can send. Mark it paid when the money arrives.

Art Studio Contacts and Email Campaigns use the same person record. Art Studio adds collector or gallery details, purchase history, private notes, and tags. Turn Send email off in the artist contact when someone should remain in your records but not receive campaigns.

Add places in Locations (your studio, galleries, fairs, storage) and link each work to its current location from the Pieces editor; every move is written into the work’s history. Add shows in Exhibitions with their dates and which works were in them. Submission deadlines, invoice due dates, consignment and loan return dates, and your own reminders all land on the Schedule.