Art & Film · Full walkthrough
Give every work its own record.
Keep artwork images and catalog details together, organize collections and choose what appears publicly.
Before you start
Use Art Studio for the artwork catalog and Website Builder for its public presentation. Prepare accurate images and catalog details. Keep private provenance, valuation, location and notes separate from information intended for visitors.
Open the artwork catalog
Open Art Studio → Pieces. Find the existing work or start a new piece; avoid duplicating a record that is already in your archive.
One record holds the work's images and catalog information. Collections and public blocks can use that same record.
Use recognizable titles and identifiers so you can distinguish works, editions and similar pieces.
Complete images and catalog details
Review the work's title, dates, medium, dimensions and images. Add the appropriate catalog information and check the main image.
Keep dimensions and units consistent. Use images of the actual work, and add additional views only where they help identify or present it.
Review location, condition, provenance, valuation and private notes as catalog information; do not assume every saved field is public.
Organize availability and collections
Review the work's status and availability, and place it in the intended collection or series. Record sales through the relevant catalog controls when needed.
A collection organizes works; a sale is a separate record. Keep sold, available and private works accurately classified.
If using a private viewing room, select works deliberately and review whether prices should be visible in that room.
Choose the public presentation
Publish the works intended for visitors and preview the archive, collection and individual-work pages in Website Builder.
A private catalog entry is not automatically a public artwork page. Check the saved publication setting and the website's selected content.
Review image crops and enquiry/purchase destinations at narrow widths. Keep private catalog fields out of public captions.
Review checklist
- Images and identifying details describe the actual work.
- Availability and collection membership are current.
- Private catalog information stays private.
- Public archive and work pages were reviewed.
If you get stuck
A work is missing from the public site
Check publication status and the works/collections selected for the website's blocks.
I have two records for one work
Compare identifiers and details before merging or removing anything; do not discard sales or provenance information.